Page 269 - Tata_Chemicals_yearly-reports-2017-18

Notes: requested to provide their latest bank account details
(Core Banking Solutions Enabled Account Number, 9
1. The Explanatory Statement pursuant to Section 102 of the
digit MICR and 11 digit IFS Code), along with their Folio
Companies Act, 2013 (‘the Act’), in respect of the business
Number, to the Company’s Registrar and Share Transfer
as set out in Item Nos. 5 to 11 of the Notice and the relevant
Agents, TSR Darashaw Limited.
details of the Directors seeking appointment/re-appointment
as required by Regulations 26(4) and 36(3) of the Securities and (b) Members holding shares in electronic form are hereby
Exchange Board of India (Listing Obligations and Disclosure informed that bank particulars registered against their
Requirements) Regulations, 2015 (‘Listing Regulations’) and as respective depository accounts will be used by the
required under Secretarial Standard – 2 on General Meetings Company for payment of dividend. The Company or its
issued by the Institute of Company Secretaries of India are Registrars cannot act on any request received directly
annexed hereto. from the members holding shares in electronic form
for any change of bank particulars or bank mandates.
2. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE
Such changes are to be advised only to the depository
ANNUAL GENERAL MEETING (‘AGM’) IS ENTITLED TO
participant(s) of the members.
APPOINT A PROXY TO ATTEND AND VOTE INSTEAD OF
HIMSELF AND THE PROXY NEED NOT BE A MEMBER OF 5. Members holding shares in physical form are requested to
THE COMPANY. The instrument appointing the proxy should, consider converting their holding(s) to dematerialised form to
however, be deposited at the registered office of the Company eliminate all risks associated with physical shares and for ease
not less than 48 hours before the commencement of the AGM. of portfolio management. Members can contact the Company
A Proxy form is annexed to this Report. Proxies submitted on or Registrar and Share Transfer Agents for assistance in this
behalf of limited companies, societies, etc. must be supported regard.
by appropriate resolution or authority as applicable.
6. Members holding shares in physical form in identical order
A person can act as a proxy on behalf of members not of names in more than one folio are requested to send to the
exceeding 50 and holding in the aggregate not more than 10% Company or Registrar and Share Transfer Agents, the details of
of the total share capital of the Company carrying voting rights. such folios together with the share certificates for consolidating
A member holding more than 10% of the total share capital their holdings in one folio. A consolidated share certificate will
of the Company carrying voting rights may appoint a single be returned to such members after making requisite changes
person as proxy and such person shall not act as a proxy for any thereon.
other person or member.
7. Members/proxyholders and authorised representatives are
3. Book Closure and Dividend: requested to bring to the Meeting, the duly filled in attendance
slip(s) enclosed herewith along with their copy of Annual
The Register of Members and the Share Transfer Books of the
Report. Corporate Members intending to send their authorised
Company will be closed from Wednesday, 18 July, 2018 to
representatives to attend the Meeting pursuant to Section 113
Wednesday, 25 July, 2018, both days inclusive.
of the Act are requested to send to the Company a certified
The dividend, if declared at the AGM, will be paid on and from copy of the Board Resolution authorising representative to
Friday, 27 July, 2018 to those persons: attend and vote on its behalf at the Meeting.
(a) whose names appear as beneficial owners as at the end 8. In case of joint holders attending the Meeting, only such joint
of the business hours on Tuesday, 17 July, 2018 in the holder who is higher in the order of names as per the Register
list of beneficial owners to be furnished by the National of Members of the Company will be entitled to vote.
Securities Depository Limited (‘NSDL’) and Central 9. Nomination Facility:
Depository Services (India) Limited in respect of the
shares held in electronic form; and As per the provisions of Section 72 of the Act, facility for
making nomination is available for the Members in respect
(b) whose names appear as members in the Register
of the shares held by them. Members holding shares in single
of Members of the Company after giving effect to
name and who have not yet registered their nomination are
valid share transfers in physical form lodged with the
requested to register the same by submitting Form No. SH-13.
Company / Registrar and Share Transfer Agents on or
If a member desires to cancel the earlier nomination and record
before Tuesday, 17 July, 2018.
fresh nomination, he may submit the same in Form No. SH-14.
4. National Automated Clearing House (NACH): Members holding shares in physical form are requested to
obtain the nomination forms from the Company’s Registrar and
(a) To avoid loss of dividend warrants in transit and undue
Share Transfer Agents. Members holding shares in electronic
delay in receipt of dividend warrants, the Company form may obtain the nomination forms from their respective
has provided NACH facility to the members for the
depository participants. Both the forms are also available on
remittance of dividend. Members holding shares in
the website of the Company at www.tatachemicals.com under
physical form and desirous of availing this facility are
‘Investors’ section.
Notice 267